Visiting Speaker Information

Visiting Speaker Travel Survey

Submit information about your travel plans and needs here.

Travel Survey

Speaker Information Form

Submit information about your talk (e.g., title, abstract, images, and access permissions to slides/recordings) so we can advertise.

Speaker Information Form

For information about how to get here and what to do while you’re at Yale, please see our Visit page.

Reimbursement Information

All Speakers

The administrative assistant who is helping with your travel arrangements will contact you with relevant forms to fill out upon receiving your Visiting Speaker Travel Survey before your visit. When you have completed your visit, please submit your receipts, along with a description of each expense, to the same administrative assistant. 

Please note: Receipts must show proof of payment (e.g., a credit card number’s last four digits on the receipt).  If this is not available, please submit a credit card statement that clearly shows the charge.

Please keep in mind that reimbursements generally take three weeks from the date of submission.

Receipts to Include

Please submit a receipt that clearly shows copy of your itinerary and payment method. If your receipt does not clearly show payment (e.g. last four digits of your credit card), please submit a copy of your credit card bill or bank statement that does show the charge.

Please submit any of the following for reimbursement. All receipts must clearly show proof of payment (e.g. last four digits of your credit card number). If they do not show proof of payment, please submit a credit card or bank statement that shows the charge.

  • Airport shuttle transportation receipt
  • Train receipts
  • Taxi receipts

If you drove and need reimbursement for mileage, please include a printout from MapQuest or Google Maps showing mileage to New Haven.